WhatsApp & email follow-ups
Instant, personal replies to new enquiries, reminders for unpaid invoices and follow-ups on every open quote.
Custom AI automation for work you repeat daily
zdevs builds custom AI automations around the way your business works. Tell us the task, and we automate the task end to end, connected to the tools you already use.
The basics
What is AI automation?
AI automation combines workflow automation with artificial intelligence. An event starts the workflow: a message arrives, someone uploads a document or a deadline gets close. Then the workflow runs by itself.
The AI handles the steps which used to need a person: reading a document, understanding a customer's message, writing a reply, choosing where data belongs. Your team steps in only for exceptions.
- TriggerEmployee uploads a new visa
- AI stepAI reads the number and expiry date
- UpdateThe employee record fills in automatically
- Follow-upRenewal reminders go out on WhatsApp
What we automate
Whatever you repeat, we automate
Every business runs differently, so every automation we build is custom. You tell us the task. We map your process, build the automation around your rules and connect the automation to your tools.
Your workflow, built your way
Have a process unique to your business? Describe the process in plain words. We turn your description into a working AI automation, tested on your real data before launch.
Tell us your task ↗- 1You describe the task
- 2We map the process and design the automation
- 3We build and connect your tools
- 4You approve. The automation runs every time.
Common examples
CRM & data entry
Leads, contacts and deals go into your CRM from forms, chats and emails, with no manual typing.
Document & invoice processing
AI OCR pulls the data from passports, IDs, invoices and contracts and files each field in your systems. How AI document processing works
Reminders & renewals
Track licences, visas, contracts and subscriptions, and send reminders before anything expires.
Reports & summaries
Daily or weekly reports built from your data and sent to email or WhatsApp.
Content pipelines
Research, drafting, images and publishing to your CMS, with an editor approving each post.
Integrations
Keep your tools. Automate between them.
You keep your current software. We connect custom automations to the systems you already run, such as the ones below, and automate the work moving between them.
- Gmail & Outlook
- Microsoft 365
- Google Sheets
- CRM
- ERP
- Ghost CMS
- RSS
- Databases
- Webhooks
- REST APIs
Why automate
What AI automation gives back
Hours back every week
Your team stops copying, pasting and chasing. The saved hours go to customers and growth.
Fewer mistakes
The system enters data the same way every time. Important tasks no longer depend on memory.
Faster responses, 24/7
Customers and staff get answers and updates in seconds, even outside working hours.
Real examples
Automations running in our products
Document expiry reminders
Every passport, visa and trade license gets reminders at 30, 15, 7, 3, 2 and 1 day before expiry, on email and WhatsApp.
See the AI HR Portal →AI document autofill
Google Gemini reads each uploaded document, and the company or employee record fills itself in.
See the AI HR Portal →RSS to published draft
NewsAgent filters new stories, writes each one up and adds a featured banner, then sends the draft to Ghost for review.
See NewsAgent →
Our process
From busywork to automated
Map the workflow
On a free discovery call, we walk through the task step by step and find where AI saves the most time.
Design the automation
We plan the triggers, the AI steps, the systems involved and the points where a person approves.
Build and connect
We build the automation and connect the workflow to WhatsApp, email, your CRM, ERP or spreadsheets.
Test, launch, monitor
We test with your real data, go live and monitor every run.
Blog
Learn more about AI automation
AI Automation
AI Automation for Small Businesses: 10 Workflows to Automate First
You don't need a big tech team to use AI automation. These ten workflows save small and growing businesses the most time. Start here.
AI AutomationAI Automation Examples: 18 Workflows Across 6 Industries
Practical AI automation examples for six industries. Each example lists the trigger, the AI step and the result for your business.
AI AutomationAI Document Processing: Automate Data Entry from Invoices, IDs and Forms
Typing data from PDFs and photos wastes hours every week. AI document processing reads each document, pulls out the fields and fills your systems.
FAQ
AI automation questions
What is AI automation?
AI automation uses artificial intelligence to run repetitive business tasks on their own. The AI reads documents, writes replies, updates systems and sends reminders. Your team focuses on work which needs a person.
Which processes do you automate?
Any repetitive process you describe. Every automation is custom, built around your exact workflow. Common examples: lead follow-ups, CRM data entry, invoice and document processing, expiry reminders, customer messages on WhatsApp and email, reporting and content publishing.
Do I need to replace my current software?
No. We connect AI to the tools you already use: WhatsApp, email, Google Sheets, your CRM, ERP and APIs. Then we automate the work between those tools.
What is the difference between AI automation and AI agents?
AI automation runs a fixed workflow each time an event happens. An AI agent decides what to do based on each request. Many projects combine both: automations for routine work and an agent for work which needs judgement.
How much does AI automation cost?
Price depends on the workflows you want to automate. See our pricing page and book a free discovery call for a fixed quote.
What would you automate
first?
Tell us the task your team repeats most. We reply within 24 hours with an automation plan. Need a system for decisions too? See AI agents.